Fairfax Hunt Club Policies

The Fairfax Hunt Club offers the most distinctive setting for every event, including receptions, meetings, parties, team building, picnics and more. So no matter the size, we’re ready and equipped to handle your next event.
Below is detailed breakout of rates, services, equipment, and other policies for your event at the Fairfax Hunt Club.

CAPACITY Seated Buffet – 100; Reception – 150; Indoors/Outdoors - 250
Larger groups may be accommodated by the addition of tents.

RATES - Weekday Rentals (Mon.-Thurs.) $500 facility rental fee;
$1,500 food and beverage minimum.

Weekday Rentals (Mon. – Thurs.)	$500 facility rental fee;	$1,500 food and beverage minimum.
Weekend Rentals (Fri.-Sun.)	$950 facility rental fee;	$3,000 food and beverage minimum.
Weekend Daytime Picnics	$750 facility rental fee;	$2,000 food and beverage minimum.

Wedding Ceremony at the Hunt Club requires an additional $350 Fee.

HOURS – Event prices are for 4 hours. Overtime is charged for additional time in the amount of $300/hr. Events must conclude by 11:00 PM.

PLANNING – Our professional planners will make your event easy and fun. We can also assist you in acquiring additional services that will give your event a unique touch.

EQUIPMENT PROVIDED –
Tables for Buffet and Bar,
5’ Round tables for seating plus chairs for 100.
Coat closets are available.
Disposable plates, utensils and napkins are included in the cost of the food.
Additional equipment and linens may be rented. See attached list for estimated rental costs.
China, silverware and glassware are included for events (other than picnics) for up to 100. (kitchen attendant required)

DEPOSITS – Payment for the rental of the facility plus an additional $10.00 per person deposit based on an estimated number will be required within two weeks of booking the facility.

CONFIRMATIONS - A confirmation letter will be sent to you requesting the exact amount to be paid to J.R’s. Your event space will be placed on a tentative hold from the time of initial contact until we receive a signed copy of the confirmation letter and your deposit. Once received, J.R.’s will contact you to begin planning your event.

FINAL COUNT– Ten days prior to your event, you will be contacted regarding your final guest count. We will make every effort to accommodate any additions after that time but cannot guarantee that we will be able to do so.

GRATUITY– A taxable 20% gratuity will be added to all final invoices.

CANCELLATION – Events cancelled within 90 days of the event will forfeit the entire deposit. Events cancelled within 30 days of event are subject to an additional fee of $5.00 per person. If event is cancelled within two weeks of event, 50% of projected final payment is due. Any cancellations within 10 days of the event require full payment.

**Due to unforeseen changes in market conditions, prices are subject to change without notice though once booked we will honor prices quoted.**

Download a printable version of our policies.